As well all know, time is the most important thing in our live because no matter who you are, rich or poor you only have 24 hours a day. Meaning that time is always am more important than money. Because money you can always find more of it, but time no one can buy it.
Therefore, learning how to manage your time properly is important for your success. So in this post I will be sharing about a few time management tips that i found out to be very useful to me especially while starting up my blogs. Like the great management theorist Peter Drucker once said: “Time is the scarcest resource and unless it is managed nothing else can be managed.” And I couldn’t agreed more.
Time Management Meaning.
Time Management is a process that we used to organize and plan our time for a specific activities in an allocated time. Frankly speaking, we making are the best use of our time as we can as time is always limited. By using time management correctly we can:
- Increase our efficiency and effectiveness in our works.
- Complete more works at a faster rate and less time consuming.
- Increase our productivity.
How To Manage Your Time Tips.
1. Prepare a to do list the day before.
Why? because planning ahead of our time is how we can reduce our time for thinking what we are going to do next. I have been doing this for months now and I am a fan of this technique. I felt like every time I wake up i know i what i have to do and this had make me wake up easily. This is because, I felt like I have goals to complete for today and time is not on my side. Either I complete the works or not, that is totally up to me. And of course i completed the works most of the time.
But how? Usually I list down at least 3 important task that I need to be doing in my journal. Most of the time, I wrote it 30 minutes before I went to sleep. As for you, you can choose what ever time suits you the most. In addition, according to Eat The Frog by Brian Tracy , for best results, you do the hardest job first after you woke up.
2. Prepare for the obstacle.
Especially if you are entrepreneurs or a writer(like me). And no matter who are are, they will be some kind of emergencies that you need to do and for these practical reason maybe you have to put a hold of your work. However, most of the time, the emergencies does not usually that important such as pick up a call from client, reply an important email and so on. Usually, these were the things that disrupt you from completing your jobs and it can become a bad habit.
So to combat this problems, i usually take an hour in a day to put out this problem at hands. Mostly, I use the afternoon time but you can choose whatever time you like. For instance, early mornings, late evenings and so on. The point is, we want to ensure that our works are completed first before anything else and this one hour allocation time will separate you from between the productive and the unproductive peoples. In other words, you have a schedule time for interruptions.
3. Learn to say “no”.
Is this important?
It is indeed.
Because no matter how busy you are, there will be a person who will be keep on asking for your help. But, by learning how to say ‘no’ politely without feeling guilty about it, you can focus on you work more. To being able to feel comfortable with what you say ‘yes’ or ‘no’ will become a big advantages towards you. Also, it helps me to broaden my options and empower how I spend my valuable time on things with the biggest payback such as my writing, my blog and my work at hand.
Because sometimes, the one who would be asking your can be your best friends, your colleges or even your family and this would be the hardest part when you wanted to say “no” to them. You would feel guilty and they would feel frustrated. Hence, learning to say “no” is a skill that one’s must possessed if they want to manage their time properly.
4. Put first thing first.
I learned this point from the The Effective Executive: The Definitive Guide to Getting the Right Things Done written by Peter Drucker. A legendary person when it comes to management and in this book he said that, the secret of time management would be concentration. Meaning that I took the courage to impose on time and events on my own decision as to what really matters and comes first we do it one at a time. Only then, i become the master of my time and events instead of their whipping boy.
In fact, the author said that this is “the “secret” of those people who “do so many things” and apparently so many difficult things. They do only one at a time“. As a result, they need much less time than the rest of us. They did more works, complete more jobs and projects. Moreover, their works would be beyond average as they concentrating The ONE Thing Only.
5. They do what is priority and necessary in the long term.
For instance, if you are a writer like me, my priority would be writing and writing only. I would be focusing on this major alone. But, of course I would not forget about marketing strategy such as SEO. What I do is I just made my writing a priority number one. Every day i would be writing no matter what.
After i had finished writing, only then I would be focusing on other things. As simple as that. Not so hard right? The trick is to find what is your main priority in your works. If you are a footballer, for example, would you be focusing on practicing football or running? The answer is of course practicing football.
Benefits of Time Management.
Why is time management important to our success? As for this question I found two practical reason after i commit to it for almost a year.
- It reduce distraction. I become so focus at my writing which is my One Thing. The trick is if you have choose to do your One Thing, then be prepared and stay focus with it. Give your undivided attention to the task at hand whether it is a meetings, events or a works. If you do not stay in the moment, you’ll miss something important and all of your preparedness will be for nothing. You jobs become average and you procrastinate. A highly successful people would never do that.
- I finished more works in 24 hours. Yes, when i started to focus at my one thing at a time. I would tend to finish more works than I usually do. Usually, i manage to finish only one draft in a day but now it become two draft per day. And i found out i still have the same time as i complete only one draft per day. How great is that.
Time Management books.
This is my recommendation books only. If you feel my writing is not satisfied enough for you then these books will probably satisfied you. I had read all this books and it really helps me a lot in teaching me “how to manage your time” properly.
1. Managing Oneself.
The Practical Way to do your own time management.
- Create Your Own to do list and do it.
- Always asks: “Is this still worth doing?” And if it isn’t, then get rid of it so as to be able to concentrate on the few tasks that, if done with excellence, will really make a difference in the results of your own job and in the performance of your company.
The bottom line is that to be successful entrepreneurs or at anything, it starts with managing one’s self which is by knowing how to manage your time. Remember, time management and effectiveness can be learned. More importantly, I hope you realize by now that your day will never have more than 24 hours and by whining “I didn’t have enough time!” will never provide you more time.
Finally, like i said, time management is a learnable skill, but it takes continual focus and commitment. How many of the concepts presented here do you use on a regular basis? If all, then you are right track and you will become more successful in no time.
“Yesterday is gone. Tomorrow has not yet come. We have only today. Let us begin.”
― Mother Teresa